Title VI Compliance

About

Title VI Compliance

The City of Alpharetta, as a federal grant recipient, conforms to Title VI of the Civil Rights Act of 1964 and its amendments. Title VI of the Civil Rights Act of 1964 requires that no person in the United States shall, on the grounds of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Presidential Executive Order 12898 addresses environmental justice in minority and low-income populations. Presidential Executive Order 13166 addresses services to those individuals with limited English proficiency.

The City is committed to enforcing the provisions of Title VI and to taking positive and realistic affirmative steps to ensure the protection of rights and opportunities for all persons affected by its programs.

City Administration: Title VI Compliance

City of Alpharetta

2 Park Plaza

Alpharetta, GA 30009

678-297-6014

NOTICE TO THE PUBLIC

U.S. Department of Justice regulations, 28 Code of Federal Regulations, Section 42.405, Public Dissemination of Title VI Information, require recipients of Federal financial assistance to publish or broadcast program information in the news media. Advertisements must state that the program is an equal opportunity program and/or indicate that Federal law prohibits discrimination. Additionally, reasonable steps shall be taken to publish information in languages understood by the population eligible to be served or likely to be directly affected by the program. Following is the public notice used by the City of Alpharetta.

The City of Alpharetta hereby gives public notice that it is the policy of the City to assure full compliance with Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987, and related statues and regulations in all programs and activities. It is our policy that no person in the United States of America shall, on the grounds of race, color, national origin, sex, age, or disability be excluded from the participation in, be denied the benefits of or be otherwise subjected to discrimination under any of our programs or activities.

Any person who believes they have been subjected to unlawful discriminatory practice under Title VI has a right to file a formal complaint. Any such complaint must be filed in writing or in person with the City of Alpharetta’s, Title VI Compliance Officer, within one hundred-eighty (180) days following the date of the alleged discriminatory action. Title VI Discrimination Complaint Forms may be obtained by selecting the link below.

Title VI Complaint Form

COMPLAINT PROCESS

The City of Alpharetta’s complaint process covers complaints filed by an individual or group of individuals under Title VI of the Civil Rights Act of 1964 relating to any planning process, program, or activity administered by the City of Alpharetta. The process does not deny the right of the complainant to file formal complaints with other state or federal agencies, or to seek private council.

Definitions

Complaint: Any verbal or written communication received by the City of Alpharetta from members of the public referencing a general complaint regarding the inequitable distribution of benefits, services, amenities, programs or activities financed in whole or in part with federal funds is perceived as an informal charge. A complaint is further defined as any written complaint by an individual or group seeking to remedy perceived discrimination by policies, practices or decisions, which have an adverse impact resulting in inequitable distribution of benefits, services, amenities, programs or activities financed in whole or in part with federal funds.

Title VI: Title VI of the Civil Rights Act of 1964. No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.

Responsibility

Intake And Processing

Any City employee may receive a verbal or written communication of a concern and shall direct the complainant to report the concern directly to the City’s designated Title VI Compliance Officer. Complainants providing verbal notification will be contacted and asked to complete the Title VI Complaint Form to ensure the complaint is accurately documented in the complainant’s own words.

All complaints will be assigned a tracking number upon completion of the complaint form.

The Title VI Officer, in consultation with the affected department, will conduct an investigation inclusive of the following steps: the basis of the alleged unequal treatment; ascertain when and where the alleged unequal treatment occurred; identify and interview all relevant parties, review documents; and obtain other factual information from appropriate sources. A record of all discussions will be maintained and documents relating to the investigation retained in a confidential file by Title VI Officials. To ensure the investigation is conducted in a thorough and timely manner, the investigation will be conducted and completed as soon as is reasonable under the circumstances.

Based upon conclusion of a thorough investigation, a report will be prepared by the Title VI Officer summarizing findings and suggesting appropriate corrective action along with proposed resolution. The investigative report will be submitted to the City Administrator.

Communication Of Findings And Complaint Resolution

The City Administrator of the City of Alpharetta will accept, reject, or modify the investigative report submitted by the Title VI Officer. Written notification will be provided to the complainant of the findings and proposed resolution within 30 days of the City Administrator’s receipt of the investigative report.