Team Members
Shawn Mitchell, MBA, CMA, CFM
Budget & Procurement Manager email
Abigail Shipp, CPPB
Budget & Procurement Coordinator email
Debora Westbrook, CPPB
Budget & Procurement Coordinator email
Beth Rucker
Budget & Procurement Coordinator email
Doing Business with the City of Alpharetta
Small Purchases:
Vendors may contact and sell directly to a City Department. Quotes for small purchases that are not covered by any existing City contract for goods or services are requested by and supplied to individual departments. These quotes may be written, emailed, faxed, etc. to the requesting department. Small purchases are split into two levels. These levels are as follows:
- Goods or services that are $2,499.99 or less may be purchased by direct payment using a city purchasing card, check, or through a purchase order. Quotes are not usually required but may be requested. An itemized receipt or invoice is required.
- Goods or services that are $2,500.00 to $5,000.00 do require at least one quote and require a purchase order to be issued. Payment is made by check using the supplier’s invoice.
Informal Procurement:
Similar to Small Purchases in that vendors may contact and sell directly to a City Department. Again, the user department is responsible for determining the need for goods and services at this level and is responsible for requesting and obtaining all quotes. For all Informal Procurement, three quotes are required and a purchase order will be issued to the selected vendor. Informal Procurement refers to purchases that are $5,000.01 to $50,000.00.
Formal Procurement:
For purchases, services, construction projects, or City contracts valued at $50,000.01 or greater the City must publicly advertise. These are issued publicly as an Invitation to Bid (ITB), Request for Proposals (RFP), of a Request for Qualifications (RFQ) and are posted at the City’s bid posting site as well and the Georgia Procurement Registry. [add hyperlinks] More details can be found in the City’s Procurement Policy.
Alpharetta Vendor Preference:
It is the policy of the City to invest in the local community when appropriate by purchasing goods and/or services from local, City of Alpharetta businesses at competitive pricing and terms. This preference only applies to certain Formal Procurement from $50,000.01 to $500,000.00 or public works projects from $50,000.01 to $99,999.99. More details and a complete list of exemptions can be found in the City’s Procurement Policy.